Electronic Notification Regulation

This Regulation has been prepared on the basis of Article 7/a of the Notification Law and the provisions of the Regulation shall be executed by the Minister of Justice.

The Regulation on Electronic Notification published in the Official Gazette dated 19/01/2013 no.28533 has been abolished. However, it is foreseen that the obligation for preserving arranged within the article 9 of the Regulation on Acquisition and Transmission of Electronic Notification and article 14 regulating duties, authorities and responsibilities related to the electronic notification service shall be continued until the expiration of the periods specified in these articles (as thirty years).

Electronical notification is a requirement for the ones indicated below,

-Public administrations included in the tables (I), (II), (III) and (IV) attached to the Law on Public Financial Management and Control no.5018 and their revolving funds and their local administrations as defined in this Law.

-Other public institutions and organizations established by private law and funds established by law and surety chests,

-State-owned enterprises and their subsidiaries, establishments and enterprises,

-Other partnerships with more than fifty percent of the capital is public,

-Professional organizations and their organizations, which are public institutions,

-All private law legal entities, including those established by law,

- Notaries,

- Lawyers registered on the bar sign,

- Enrolled mediators and experts,

-Administrations, state-owned enterprises or other partnerships with more than fifty percent of the capital; judicial and administrative jurisdictions, enforcement offices or the unit that the authorized people in the capacity of representative are affiliated.

Application for those who are obliged to obtain an electronic notification address

The application must be made to the PTT within 1 (one) month as of 01.01.2019, which is the date on which the obligation for institution, organization or union shall begin.

unique numbers and system information in the State Organization Central Registry System (DETSIS) for public institutions and corporations, MERSIS number and system information for legal entities registered in the Central Registry System (MERSIS); System information for those not registered with DETSIS or MERSIS, identity information including the Republic of Turkey identity number for Turkish citizen real persons, for foreign real persons, identity information including foreign identification number will be added. It is possible for PTT to request information and documents other than those specified.

Creation and delivery of the electronic notification address

Pursuant to Article 8 of the Regulation, the PTT shall establish the electronic notification address in a single and unique manner within 1 (one) month from the date of the application and register it in the system established and operated by PTT.  

Preparing electronic notices, delivering to the addressee and informing the addressee

According to article 9 of the Regulation, the competent authority to issue notification will prepare the electronic notification message and deliver it to UETS and UETS will forward the electronic notification message to the addressee and send it to the electronic notification address.

Electronic notification is deemed to be made at the end of the fifth day following the date when the addressee reaches the electronic notification address.  

Notification of the record of evidence for access to the electronic notification address of the addressee, main and sub-process official

The addressee accesses the electronic notification address using the secure electronic signature or by authenticating via the e-Government port, or by using the one-time verification code, which is sent to the phone with a password sent by the PTT.

UETS is liable to keep records of evidence whether the electronic notification has reached the address of the addressee and to inform these authorities about the notification to the competent authority and the local authorities within 24 (twenty-four) hours.

Preserving the transaction and evidence records and failure in electronic notification   

The records of transactions with UETS in the scope of UETS are recorded for 10 (ten) years; evidence records will be kept in the archive for 30 (thirty) years.

In case the notification by electronic means cannot be made due to a compulsory reason, it is foreseen to be notified with other procedures specified in the Notification Law.  

Closure of the electronic notification address for use and transactions

Upon the removal of the requirement for electronic notification, if any notification is submitted within 1 (one) month, In case of discretion, the electronic notification address is closed by the PTT within 1 (one) month upon the request of the concerned person, upon the notification of the related party if the opportunity to benefit from the electronic notification service such as restriction, entering into the penal execution or military service, etc. has been eliminated.  

Address holder's obligations and pricing

The address holder is obliged to inform the PTT immediately of any changes in the information and documents that he has submitted during the application.

The PTT will issue the tariff for the fee to be received in return for the electronic notification service in accordance with the provisions of the Notification Law and publish it on the official website.